Expert Guidance
Welcome to DOT SAP Solutions at Polaris Counseling & Consulting Services
Your Trusted Partner in DOT Substance Abuse Professional (SAP) Evaluations & Return-to-Duty Support
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When a DOT violation happens—whether unexpected, confusing, or overwhelming—you deserve a team that will meet you with clarity, compassion, and expertise. At Polaris Counseling & Consulting Services, we specialize in guiding both employees and employers through the DOT Return-to-Duty process with precision and genuine care.
Led by Dr. Tracey Rodriguez, a seasoned clinician and DOT-qualified Substance Abuse Professional (SAP), our mission is simple:
Help individuals return to duty safely, confidently, and in full compliance with federal regulations.
Whether you’re an employee navigating a positive drug or alcohol test, or an employer who needs to refer an employee immediately—you’re in the right place.
For Employees: If You Tested Positive, You’re Not Alone
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A DOT violation can shake your confidence and jeopardize your livelihood. Many people feel fear, embarrassment, or confusion about what comes next.
But here’s the truth:
This moment doesn’t define you. And you can move forward—safely and successfully.
Our team offers:
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In-person or virtual SAP evaluations
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Step-by-step guidance through 49 CFR Part 40 requirements
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Clear expectations and compassionate support
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A personalized recovery or education plan
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Follow-up evaluations required for completion
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Encouragement, accountability, and direction you can trust
We don’t judge your situation.
We help you get back on track—professionally and personally.
For Employers: Quick, Compliant, and Reliable SAP Referrals
You need someone who understands the regulations, responds quickly, and maintains the highest level of professionalism.
We provide:
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Fast, OSHA- and DOT-compliant SAP referrals
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Reliable communication and documentation
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Clear RTD tracking and status updates
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Ethical, consistent adherence to 49 CFR Part 40
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Smooth coordination with MROs, DERs, and treatment providers
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Protection for your company’s safety standards and liability
Our approach is firm, fair, and rooted in regulatory accuracy—while still compassionate to your employee’s needs.
Why People Choose Polaris Counseling & Consulting Services
✔ Expertise You Can Trust
Under Dr. Tracey Rodriguez’s leadership, our SAP team brings clinical, regulatory, and real-world experience to every case.
✔ Compassion Meets Compliance
We offer a judgment-free environment—while maintaining strict compliance with federal guidelines.
✔ Tailored Support
No two situations are the same. We create individualized plans that meet each client where they are.
✔ Trauma-Informed Approach
We understand that violations often come during stressful seasons of life. We support the whole person—not just the violation.
✔ Fast, Accessible Services
Virtual and in-person options ensure you get help quickly, wherever you are.
Your Path Forward Starts Here
Whether you’re trying to save your job, support your employee, or simply understand the process—
we’re here to guide you every step of the way.
Take the next step with confidence.
You’re not alone. You’re not beyond repair. You’re not stuck.
You’re ready for a fresh start—and we’re ready to help.
Get to Know Us
DOT SAP Solutions at Polaris Counseling & Consulting Services
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At DOT SAP Solutions, a specialized division of Polaris Counseling & Consulting Services PLLC, we guide safety-sensitive employees through the DOT Return-to-Duty (RTD) process with compassion, professionalism, and unwavering adherence to federal regulations.
A DOT violation can feel overwhelming, confusing, and even threatening to your livelihood. Our mission is to help you restore your career, rebuild your confidence, and return to duty safely and successfully. We provide clear explanations, step-by-step support, and personalized care to ensure you meet every requirement under 49 CFR Part 40.
Our team of DOT-qualified Substance Abuse Professionals (SAPs) brings years of clinical and regulatory expertise to each evaluation. Whether you prefer the convenience and privacy of a virtual SAP program or the connection of an in-person appointment, we are committed to making your experience efficient, respectful, and fully compliant.
At Polaris Counseling & Consulting Services PLLC, we are more than evaluators —
we are partners in accountability, healing, and a safe return to duty.
DOT SAP Solutions provides services nationwide in all 50 states. Our qualified SAP providers are fully trained to conduct evaluations and help DOT-mandated safety-sensitive employees complete the Return-to-Duty process.
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Have you tested positive or refused to complete a DOT-regulated drug or alcohol test?
Does your current status show you are prohibited from operating a Commercial Motor Vehicle (CMV)?
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Do you have a DOT violation on record involving drug or alcohol testing?
Have you been removed from performing DOT-mandated safety-sensitive duties?
“I’m super appreciative of the program and how I was able to make payments due to my situation and you being flexible. I think your flexibility allowed me to dig deep and not just give up so thank you for that. ”
M.H. California
Latest Insights
Services
550 US dollars
150 US dollars
Pricing
We offer an interest-free payment plan to make the SAP process affordable and accessible. You can complete your SAP program with two payments of $275—covering both the initial SAP evaluation and the follow-up evaluation.
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We believe financial challenges shouldn’t prevent you from moving forward in your career. Our pricing is fully transparent, and payment plan details can be reviewed during your consultation.
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Fast, Accessible, and Virtual SAP Services
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We currently have open availability and can begin your SAP evaluation as early as today. All services are offered virtually, making it easy to complete your requirements quickly and from anywhere.
The sooner you complete your SAP evaluation, the sooner you can return to work and support yourself and your family.
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Experienced, Respectful, and Trusted SAP Counselors
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Our SAP team has helped hundreds of drivers successfully complete the SAP process and navigate the FMCSA Clearinghouse. We pride ourselves on being down-to-earth, respectful, and highly experienced in DOT compliance.
When you work with us, you receive:
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A reputable SAP evaluation from qualified professionals
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Guidance through every step of the process
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Clear instructions on what to expect
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Support focused on saving you time, money, and stress
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We are committed to professionalism and client success. Don’t risk delays or lost income working with an inexperienced SAP provider. Enroll in our SAP program today and gain peace of mind knowing your evaluation is completed correctly and efficiently.
We’re here to get you back on the road—confident, compliant, and fully supported.
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Our Commitment
At DOT SAP Solutions, we specialize in delivering comprehensive SAP evaluations, including DOT SAP and DISA clearance programs. Our dedicated professionals ensure a confidential and thorough review process tailored to each client's needs.
Our aim is to facilitate recovery through proper assessments, delivering educational resources on compliance and the return-to-duty process to foster understanding and accountability among stakeholders.
Frequently Asked Questions
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1. What is a DOT SAP evaluation?
A DOT Substance Abuse Professional (SAP) evaluation is a federally required process for safety-sensitive employees (like CDL drivers, pilots, and others under DOT regulations) who have violated DOT drug and alcohol testing rules. The evaluation ensures you receive the right education or treatment before safely returning to duty.
2. Who is required to complete a SAP evaluation?
Anyone in a DOT-regulated safety-sensitive role who fails or refuses a drug or alcohol test must complete a SAP evaluation before resuming duty. This includes truck drivers, bus drivers, pipeline workers, railroad employees, and others.
3. What does DOT-Qualified SAP mean?
A DOT-Qualified SAP is a licensed professional who has completed specialized training and ongoing education required by the Department of Transportation. Only DOT-qualified SAPs can guide you through the official return-to-duty process.
4. How long does the SAP evaluation process take?
The process varies depending on your situation. The initial evaluation can often be scheduled quickly, but the length of your treatment or education plan depends on your needs. Once you successfully complete the recommendations, your SAP will clear you to begin the follow-up testing program.
5. What happens during a SAP evaluation?
You’ll meet with a DOT-qualified SAP who will review your history, circumstances, and needs. They’ll then create a tailored plan, which may include education, counseling, or treatment. After you complete the plan, you’ll return for a follow-up evaluation before moving on to your Return-to-Duty test.
6. What is the Return-to-Duty process?
The Return-to-Duty process includes:Initial SAP evaluation.Completing education/treatment as recommended.Follow-up evaluation with the SAP.Passing a Return-to-Duty drug/alcohol test.Completing follow-up testing as directed.
7. Is a SAP evaluation the same as treatment?
No. A SAP evaluation is the assessment that determines what level of education or treatment you need. Treatment may be part of the process, but the SAP evaluation itself is not treatment.Cost & Payment
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8. How much does a DOT SAP evaluation cost?
Costs vary depending on the provider and services included. At Polaris Counseling & Consulting Services PLLC, we provide transparent pricing and discuss fees with you upfront, so there are no surprises.
9. Are there free DOT SAP programs available?
No. SAP evaluations are professional services required by federal law and must be completed by DOT-qualified professionals. However, we work with you to keep the process affordable and efficient.
10. Does insurance cover SAP evaluations?
Most insurance plans do not cover DOT SAP evaluations, but it’s always worth checking with your provider. We can provide documentation if needed.
11. Do you offer payment plans?
Yes. We understand this process can be stressful, and we can discuss flexible payment options to help ease the financial burden.Compliance & Legal
12. What DOT regulations govern SAP evaluations?
All SAP evaluations follow the guidelines in 49 CFR Part 40, which lays out the DOT’s drug and alcohol testing and return-to-duty requirements.
13. What happens if I don’t complete the SAP process?
If you don’t complete the process, you cannot return to a DOT safety-sensitive position. Employers are required to verify SAP completion before you resume duty.
14. Will my employer know the results of my SAP evaluation?
Your employer will be notified of your eligibility to return to duty but will not receive full details of your treatment. Your SAP only shares information required by DOT regulations.
15. Can I return to duty without completing the SAP process?
No. Federal regulations require all steps of the process to be completed before you can return to a safety-sensitive job.Process & Logistics
16. How do I schedule a SAP evaluation?
You can schedule directly with us by phone or online. We offer both in-person and virtual appointments for your convenience.
17. Do you offer virtual/online SAP evaluations?
Yes. We provide secure, DOT-compliant online evaluations that meet all federal requirements. This allows you to complete the process from anywhere.
18. Are online evaluations DOT-approved?
Yes. As long as they are conducted by a DOT-qualified SAP using secure telehealth platforms, online evaluations are fully compliant.
19. Do I have to attend in-person treatment?
Not always. Your SAP will recommend the level of education or treatment appropriate for you. Some cases may only require education, while others may need treatment sessions.
20. What documents do I need to bring to my SAP evaluation?
Please bring a valid ID, your violation or test result paperwork, and any relevant medical or treatment history. We’ll guide you on what’s needed before your appointment.
21. How many sessions are required?
The number of sessions depends on your individualized plan. Some clients need minimal education, while others require longer treatment. Your SAP will clearly explain the steps.Return-to-Duty Testing
22. What is the Return-to-Duty test? ​
It’s a one-time, observed drug and/or alcohol test you must pass after completing your SAP recommendations before resuming safety-sensitive duties.
23. How many follow-up drug and alcohol tests will I need to take?
The DOT requires a minimum of six follow-up tests in the first 12 months, but your SAP may require additional tests over a period of up to five years.
24. Who decides when I’m ready to return to work?
Your SAP determines when you have successfully completed the process and are ready to take your Return-to-Duty test.
25. How long do follow-up tests last?
Follow-up testing can last up to five years, depending on your SAP’s recommendations.Finding a SAP
26. How do I find a DOT-approved SAP?
You can search the DOT’s approved SAP list or contact providers directly. Polaris Counseling & Consulting Services PLLC is fully DOT-qualified and ready to guide you through the process.
27. Can my employer choose my SAP?
Employers may provide a list of SAPs, but you have the right to choose your own DOT-qualified provider.
28. Why should I choose Polaris Counseling & Consulting Services PLLC as my SAP provider?
We combine professional expertise with compassionate care. Our process is efficient, confidential, and tailored to help you return to duty safely and confidently.Support & Next Steps
29. What if I relapse during the process?
If a relapse occurs, your SAP will reassess your situation and update your plan. The process may take longer, but support is available every step of the way.
30. Can you help me find a treatment program if needed?
Yes. We have trusted referral sources and will connect you with programs that fit your needs and meet DOT requirements.
31. How soon can I get an appointment?
We offer flexible scheduling, often within 24 hours to help you get started quickly.
32. What areas do you serve?
We provide in-person services locally in Raleigh, NC and virtual evaluations Nationwide. No matter where you’re located, we can help.
33. Do you work with CDL drivers only, or other safety-sensitive employees too?
We work with all safety-sensitive employees covered under DOT regulations, including drivers, pilots, pipeline, transit, and rail workers.
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